When you travel for business, there are logistical challenges which may cause data security to slip your mind. However, the consequences of risking your business’s sensitive information can be disastrous. Follow these tips to keep your business assets and information safe during travel.
Information Security While Traveling
When you are in public places, such as airports or conference lounges, it is a good opportunity to catch up on your emails and communicate with your business partner or employees. Many public places provide open WiFi networks that provide free internet access, however, these networks may not be secure.
It is safer to only connect to wireless networks which require a WPA password. Secure networks generate unique session keys for each user, which means other people cannot decrypt your data. Generally, you will need to purchase or request the password from the merchant.
To protect your data as it is transmitted on the open public WiFi network, follow these tips from LifeHacker:
Turn off sharing on your mobile devices.
- Turn on your firewall.
- Use secure websites.
- Consider using a VPN to encrypt your data.
- Turn off your WiFi setting when you are not using it.
Holding Private Conversations in Public
Talking on the phone is usually a safe alternative to using electronic communications, but be aware of your surroundings. If you are talking in a conference lounge, recognize competitors or other interested parties may be listening in.
Do not to discuss client details, financial information, account numbers or your specific travel plans openly. Exercise caution in the details you discuss, as financial or client information may be valuable to someone in your proximity. Also, for your personal safety, be cautious in talking about your itinerary or hotel location openly.
The safest way to hold private conversations while traveling is to wait until you get back to your hotel room, or find an empty area away from the group and listening ears.
Keeping Business Assets Safe
When you travel, you need to protect not only your data but also your physical assets. Keep credit cards in an inside jacket pocket, rather than in a bag or back pocket where they are easy to steal.
Keep business assets, such as your laptop, mobile device, cards and important documents in your carry-on. Never leave your valuables, either business or personal, unattended while traveling.
If you will be engaging in networking or personal activities, and won’t be using your laptop or other items, be sure to keep them secured at your hotel. Safes in hotel rooms and at front desks can help you keep business property, such as cards and laptops, secure while you enjoy your visit.
When using a credit card, always get a receipt and verify it matches the purchases on your statement. If they do not match, you can dispute the credit card transaction by contacting your credit card company.
Business travel is a great opportunity to meet new contacts and explore new markets. Although travel presents risks, by taking steps to keep your assets secure, you can safely reap the benefits travel has to offer.